Project Posters

For the ITEA 2 project exhibition, the ITEA 2 Office provides you with a structured template for your project posters. Each poster in the template shows you which input has to be provided. This makes it easier for you as Project Leader to send us the necessary input for your project posters. But more importantly, a structured poster will help visitors (e.g. Public Authorities) to find the necessary information faster, as the posters in all booths have the same set up.  

• Download the Project_Poster_Guidelines_and_Templates.zip">templates and guidelines of the Project Posters here (all in one zip-file)

Please find below the general guidelines you have to keep in mind when producing the input for your project posters.

1. See it from the point of view of your target audience!
   Think hard about your message and what you want your message/your poster to achieve.
   
2. Use an attractive design to add value to a clear message.
   Your poster should have a balanced layout between text and images. Use large, strong images that will attract people to your poster (illustrations, images, photos, diagrams, graphs, screenshots, …)
   Write your text using short, vigorous formulation. Bullet points may be better than long sentences, but don’t leave out essential verbs or essential prepositions (e.g. "to", "during" and "for")! Omit detail – you can always provide this verbally. 
   
   
3. Lay out your poster according to the ITEA 2 corporate identity.
   The provided Word-templates are intended to make it easier for you to submit your poster. Please adhere to the styles and frames defined in the template and shown in the design guidelines documents!
   
   
4. Specifications of digital images/scans (pictures, logos etc.).
   As your poster design in A4 format has to be enlarged to A0 format (841mm x 1189mm), in other words by 4 times, please submit digital images as large as possible:
    
   
• Preferably life-size (= the size you want the image to have in the A0 format). For this size the resolution should preferably be 300 or 150 dpi. 
   
•  If you send us smaller images, the resolution should be at least 300 dpi. The minimum requirements can best be illustrated by the following: a picture of 100mm x 100mm, at a resolution of 300 dpi, can be enlarged to 400mm x 400mm without too much loss of quality. Note that images taken from the Internet are usually unsuitable, as they're too small and have too low a resolution.
  
  The preferred image formats are: .eps, .ai or .jpg.
   
  
5. Production of the posters
   The posters will be produced (Pre-press/DTP and printing) by the ITEA 2 Office (3 posters max. in accordance with the Poster Templates. The 3rd poster is optional).

• Before we start editing (layout in definitive design) the submitted design and images will be checked by the ITEA 2 Office on quality and content.
   
• Before the posters are printed, a PDF file will be e-mailed to each project for approval.

To all authors submitting posters and images:

Please submit your poster design and all images digitally, observing the following minimum requirements: 

• submit a Word-file containing the general layout of your poster: i.e. text, with low resolution images/illustrations placed where you intend them to appear (if necessary, you can use empty frames, indicating clearly which images you wish them to show) • submit separate files for all images and underlying data.
   
• submit a PDF file showing the overall design you intend your poster to have Image files can be sent in the following formats: (preferable .eps, .ai or .jpg (big size). Other options are .png, or .tiff. Please take account of the requirements stated in point 4.
  
  If it is not possible to submit your design (text including images) as a Word file (made with or without the provided templates), you can also send your text and images in separate files.

The ITEA 2 Office will then take care of the lay-out and send the edited version to you for approval. All material should be submitted to the ITEA 2 Office as follows:

• Files below 7 Mb:
  By e-mail to: loes.van.den.borne@itea2.org
  
• Files over 7 Mb:
  FTP (File Transfer Protocol); for details on the relevant procedure, please e-mail Loes van den Borne at the ITEA 2 Office: loes.van.den.borne@itea2.org).