FPP phase
How to submit a Full Project Proposal

After pre-labelling (the PO phase), successful candidates are requested to submit Full Project Proposals (FPPs). These are evaluated by the ITEA 2 Steering Group. Based on these evaluation results and the feedback of the Public Authorities, the ITEA 2 Board Support Group will give a recommendation for labelling to the ITEA 2 Board. The ITEA 2 Board will then decide on the labelling of the project proposals.

The FPP is more detailed than the PO. It must contain a project work plan, market positioning statement, analysis of the competition, any innovative aspects with respect to state-of-the-art technology and realistic prospects for exploitation (see also the full list of criteria below). Please pay special attention to the comments and requests contained in the PO Evaluation Report and comments from the Public Authorities. Don't hesitate to contact, via the ITEA 2 Office, an ITEA 2 Steering Group reviewer to discuss these comments.

Submitting an FPP via the ITEA 2 Community website (https://community.itea2.org) consists of two parts:  

1. Provision or update of administrative information via the ITEA 2 Community website
2. Provision of a (updated) textual description of the content of your proposal in an “Annex” template which also needs to be uploaded to the ITEA 2 Community website 

The FPP must be prepared according to the FPP guidelines and using the Joint PO-FPP Annex template. The ITEA 2 Office also provides a How-to document explaining how to use the ITEA 2 Community website for PO/FPP submission. All these documents can be downloaded on the Call documents page

An FPP Briefing session will be organised to support you with preparations and to answer any questions.
 

Partners participating in ITEA 2 for the first time (also those who participated in the earlier ITEA programme!) are required to submit a Declaration of Acceptance of the ITEA 2 Frame Agreement. These letters must be:

• printed on company notepaper 
• signed by an authorised person
• sent to the ITEA 2 Office within one week of submitting the Full Project Proposal. For a template of the Declaration of Acceptance click here. 
  The ITEA 2 Frame Agreement will be sent to you on request.

Finally, after labelling, a Project Consortium Agreement (PCA) must be signed by all partners. This details the cooperation between the project partners (contractors and subcontractors, where applicable). For some Public Authorities, the PCA - signed by all partners - is a prerequisite for funding. >> Model ITEA 2 PCA 


Evaluation and selection criteria:

Ideally a consortium should include partners from large industries, SMEs and universities/research institutes. The preferred project size is between 40 and 300 person-years.

Your FPP will be evaluated and selected according to the following criteria: 

• Relevance to the ITEA 2 Programme
• Technology state-of-the-art
  • Is the technology state-of-the-art properly described?
  • Does the proposal document how the project relates to and/or builds on results of, and differentiates from, other (completed or running) cooperative projects?
  • Is there an adequate “Market Analysis” section (including competitors’ description)?
  • Are the market opportunities clearly documented for each partner?
• Innovation
  • Is the innovation described in relation to the State-of-the-Art and is the project innovative enough?
  • Are the future potential products or services identified?
• Expected impact
  • Are the objectives clearly quantified and is it explained how results will be measured? 
  • Are the concrete final results and their expected impact clearly described and credible?
• Exploitation and dissemination
  • Is there an adequate description of the exploitation perspectives and dissemination (publications and standardisation)?
  • Are the management expectations from, and involvement with, software- or system-engineering related activities clearly described for the companies that are not software tool vendors?
• Project consortium (key players & cooperation added value)
• Is there sufficient R&D competence and business power in the consortium?
• Is the positioning of the participants along the described value chain documented?
• For projects having software- or system-engineering related activities: Are software tool vendors participating; if not, is a justification provided?
• Is the mix of partner types (i.e. large industries, SMEs and universities or research institutes) appropriate?
• Is the added value of each partner's cooperation described and convincing?
• Does this consortium help the partners to achieve their goals (business and technological)?
• Is the mix of countries appropriate and in accordance with EUREKA rules?
• Project management and work plan
  • Is there an adequate work plan?
  • Is there an adequate project management plan?
  • Is the role and contribution of each partner clearly defined?
  • Is it planned to update/extend, in the course of the project, the state-of-the-art described in the FPP and to make it a Public Deliverable?
• Effort justification
  • Is there a convincing “Rationale for Funding”?
  • Is the total effort in line with the work and the objectives to be achieved?
  • Is the effort of each partner in line with the work to be done?
• Contacts with Public Authorities
  • Were the PAs contacted (and is the outcome likely to be positive)?

 For the PO evaluation, the main focus is on the following three criteria:

• State-of-the-art & Innovation
• Expected impact & Exploitation
• Consortium (key players & cooperation added value)

For the FPP evaluation, in addition to the four above-mentioned criteria, the following criteria are taken into account:

• Project management & work plan
• Dissemination
• Effort justification
• Contacts with PAs 

While preparing the FPP, you must keep in touch with the Public Authorities in all participating countries in order to ensure that your proposal fits within each country's priorities and funding rules. For contact details, click on National Funding.