PO phase
How to submit a project outline

You should submit your PO to the ITEA 2 Office for technical evaluation by the ITEA 2 Steering Group. Based on the evaluation results and the feedback of the Public Authorities, the ITEA 2 Board Support Group will decide which proposals are accepted or rejected. If your proposal is approved, you'll be invited to submit a Full Project Proposal (FPP).

The Project Outline (PO) should be concise and clearly explain your project idea and goals, as well as the chances of successful exploitation of the results after the project is completed.  

Submitting a PO via the Community website (https://community.itea2.org) consists of two parts:  

1. Provision of administrative information via the ITEA 2 Community website
2. Provision of a textual description of the content of your proposal in a “PO Annex” template which also needs to be uploaded to the Community website 

The PO must be prepared according to the PO guidelines and using the PO Annex template. The ITEA 2 Office also provides a How-to document explaining how to use the ITEA Community website for PO submission. All these documents can be downloaded on the Call documents page

Each partner in the project consortium must submit a Letter of Intent (LoI). The signed LoI must be sent to the ITEA 2 Office by 7 April 2012. letters must be:

• printed on company notepaper
• signed by an authorised person

Project Proposer Handbook

In order to help those not familiar with making an ITEA 2 project proposal (Project Outline and/or Full Project Proposal) and/or coordinating an ITEA 2 project, we have prepared a Project Proposer Handbook.  

Evaluation and selection criteria

Ideally a consortium should include partners from large industries, SMEs and universities/research institutes. The preferred project size is between 40 and 300 person-years.

Your PO will be evaluated and selected according to the following criteria:

• Relevance to the ITEA 2 Programme
• Technology state-of-the-art
  • Is the technology state-of-the-art properly described?
  • Does the proposal document how the project relates to and/or builds on results of, and differentiates from, other (completed or running) cooperative projects?
  • Is there an adequate “Market Analysis” section (including competitors’ description)?
  • Are the market opportunities clearly documented for each partner?
• Innovation
  • Is the innovation described in relation to the State-of-the-Art and is the project innovative enough?
  • Are the future potential products or services identified?
• Expected impact
  • Are the objectives clearly quantified and is it explained how results will be measured? 
  • Are the concrete final results and their expected impact clearly described and credible?
• Exploitation and dissemination
  • Is there an adequate description of the exploitation perspectives?
  • Are the management expectations from, and involvement with, software- or system-engineering related activities clearly described for the companies that are not software tool vendors?
• Project consortium (key players & cooperation added value)
• Is there sufficient R&D competence and business power in the consortium?
• Is the positioning of the participants along the described value chain documented?
• For projects having software- or system-engineering related activities: Are software tool vendors participating; if not, is a justification provided?
• Is the mix of partner types (i.e. large industries, SMEs and universities or research institutes) appropriate?
• Is the added value of each partner's cooperation described and convincing?
• Does this consortium help the partners to achieve their goals (business and technological)?
• Is the mix of countries appropriate and in accordance with EUREKA rules?
• Project management and work plan
  • Is there an adequate work plan?
  • Is the role and contribution of each partner clearly defined?
• Effort justification
  • Is there a convincing “Rationale for Funding”?
• Contacts with Public Authorities
  • Were the PAs contacted (and is the outcome likely to be positive)?

 
For the PO evaluation, the main focus is on the following three criteria:

•  State-of-the-art & Innovation
• Expected impact & Exploitation
• Consortium (key players & cooperation added value)

While preparing the PO, you must keep in touch with the Public Authorities in all participating countries in order to ensure that your proposal fits within each country's priorities and funding rules. For contact details, click on National Funding.