PO phase
How to submit a Project Outline
The Project Outline preparation days for the 5th Call took place on 1&2 February 2010 in Berlin, Germany.
You should submit your PO to the ITEA 2 Office for technical evaluation by the ITEA 2 Steering Group. Based on the evaluation results and the feedback of the Public Authorities, the ITEA 2 Board Support Group will decide which proposals are accepted or rejected. If your proposal is approved, you'll be invited to submit a Full Project Proposal (FPP).
The Project Outline (PO) should be concise (max. 15 pages) and clearly explain your project idea and goals, as well as the chances of successful exploitation of the results after the project is completed. It must be prepared according to the PO guidelines, using the PO template and the mandatory project statistics-sheet. All these documents are included in one zip-file.
Project Outlines have to be electronically submitted by 26 March 2010, in digital format, either by email to itea2@itea2.org or by uploading them to our website.
Each partner in the project consortium must submit a Letter of Intent (LoI). The signed LoI must be sent to the ITEA 2 Office by 2 April 2010. letters must be:
- printed on company notepaper
- signed by an authorised person
Project Proposer Handbook
In order to help those not familiar with making an ITEA 2 project proposal (Project Outline and/or Full Project Proposal) and/or coordinating an ITEA 2 project, we have prepared a Project Proposer Handbook
pdf-document - 950 kB
Time schedule for the 5th Call PO phase
| Opening of the Call | 1 February 2010 |
| Project Outline preparation meeting | 1 - 2 February 2010 |
| Deadline for submission of Project Outlines | 26 March 2010 |
| Deadline for submission of Letter of Intent | 2 April 2010 |
| Announcement of PO evaluation results | 3 June 2010 |
Evaluation and selection criteria
Ideally a consortium should include partners from large industries, SMEs and universities/research institutes. The preferred project size is between 40 and 300 person-years.
Your PO will be evaluated and selected according to the following criteria:
- Relevance to the ITEA 2 domains and core technologies (see technical content)
- Technology state-of-the-art
- is the technology state-of-the-art (including technical background) adequately described?
- Does the proposal document how the project relates to and/or builds on results of, and differentiates from, other (completed or running) cooperative projects ?
- Compulsory for projects having software- or system-engineering related activities: Is it planned to, in the course of the project, update/extend the software- or system-engineering related state-of-the art provided in the FPP and to make it a Public Deliverable?
- Market relevance (market state-of-the-art)
- Is there an adequate “Market Analysis” section (including competitors' description)?
- Are the market opportunities clearly documented for each partner?
- Innovation and expected impact
- Is the project innovative enough, and is this innovation adequately described?
- Are the objectives of software- or system-engineering related activities clearly quantified and is it explained how results will be measured?
- Are the concrete final results clearly described?
- Exploitation and dissemination
- Is there an adequate description of the exploitation perspectives and dissemination (publications and standardisation)?
- Are the management expectations from and involvement with software- or system-engineering related activities clearly described for the companies that are not software tool vendors?
- Are the future potential products or services identified?
- Project management and work plan
- Is there an adequate work plan?
- Is there an adequate project management plan?
- Is the role and contribution of each partner clearly defined?
- Effort justification
- Is there a convincing “Rationale for Funding”?
- Is the total effort in line with the work and the objectives to be achieved?
- Is the effort of each partner in line with the work to be done?
- Project consortium
- Is there sufficient R&D competence and competitiveness in the consortium?
- Is the consortium balanced with respect to partner types (i.e. large industries, SMEs and universities/research institutes)?
- Is the consortium balanced with respect to countries and in accordance with EUREKA rules?
- Is the added value of each partner's cooperation identified?
- For projects having software- or system-engineering related activities: Are software tool vendors participating; if not, is it justified?
- Contacts with Public Authorities
- Were the Public Authorities contacted (and is the outcome likely to be positive)?
The main focus in the PO phase is on the following three criteria:
- Technology state-of-the-art
- Market relevance
- Innovation and achievements
While preparing the PO, you must keep in touch with the Public Authorities in all participating countries in order to ensure that your proposal fits within each country's priorities and funding rules. For contact details, click on National Funding.
